REQUIRED WAIVER OF LIABILITY AND RELEASE:

By paying online, I release New Hope Food Pantry and New Hope Presbyterian Church, the American Legion, the Wheels for Meals fundraiser committee, Wheels for Meals event committee members, sponsors, City of Olathe and all other parties involved with the event of any liability for loss, personal injury to me or my vehicle.  I agree to all stated conditions of this event.  I hereby consent to allow my picture or radio coverage of the event within, or as a part of, Wheels for Meals and grant permission to use and or publish photographic portrait or pictures, video or film  of me in which I may be included in whole, part, composite or reproductions thereof in black and white and/or color or otherwise made through any media outlets known for art, advertising trade or any other similar lawful purposes whatsoever, including publicity of this event and all New Hope Food Pantry promotions, excluding commercial use of or by marketing sponsors. 

All proceeds go to benefit New Hope Food Pantry & Scottish Rite Children’s Foundation.  All monies collected are to be considered donations. The classes will be judged solely on the personal preferences of the judges. We’ve done our best to find these awesome volunteers who have been around cars and bikes awhile. They have been encouraged to use an open mind and their own eyes for details. No points may be awarded and no score sheets will be made available for review by contestants. Contestants are responsible for choosing the correct class for their entry, and no package fees will be refunded. No whiners or crybabies please, this is a fun event. Good Luck. (Sorry, our lawyers made us write it). 

BACKGROUND: NHFP refers to the New Hope Presbyterian Church located at 13310 S Black Bob Rd, Olathe, KS  66062, and its food ministry New Hope Food Pantry. The New Hope Presbyterian Church is a tax-exempt charitable organization under Section 501(c)(3) of the Internal Revenue Service.   EIN: 48-0863572

RIGHTS: The rights and privileges granted by New Hope Food Pantry (to be called NHFP or W4M event from hereforth) in this contract are only those stated herein, no part of which shall be sublet or assigned.  Solicitations of NHFP patrons by Exhibitor or agents of Exhibitor deemed objectionable by NHFP may be removed, without liability for damage.

OBSTRUCTIONS: Obstructing of visitors passageways, use of public address systems, recorders, gongs, bells or any other objectionable device or method of attracting attention shall not be permitted.  NHFP shall be the sole authority as to what is objectionable and all such decisions shall be final.

EXHIBITS: Any item or structure placed upon a leased facility or area shall conform and be operated in compliance with requirements of NHFP, public health agencies and all County, State and Federal Laws, rules and regulations. 

FUNCTIONS: It is understood that NHFP is merely performing the function of obtaining a location for and promoting the show.  Neither NHFP, nor any of its agents or employees has made any representations to the Exhibitor beyond those specifically contained in this Agreement.  All activities carried on by the Exhibitor or any other party during the course of the event which are not otherwise restricted by this agreement shall be the sole responsibility of the Exhibitor.

LIABILITY DISCLAIMER AND INDEMNIFICATION COVENANTS: NHFP hereby disclaims any and all liability to Exhibitor for damage of any kind allegedly sustained by the Exhibitor as the direct or proximate consequence of any negligent act or omission on the part of the event.  The W4M event and Exhibitor agree that this disclaimer of liability for negligence shall not be construed as releasing and discharging the event from liability or damage of any kind attributable to a willful, wanton or malicious act of the event intentionally and knowingly perpetrated or omitted with complete indifference to or conscious disregard for the safety, rights or interests of Exhibitor.

FORCE MAJEUR: The NHFP shall not be deemed in violation of this Agreement if it is prevented from performing any of the obligations hereunder by reason of strikes, boycotts, labor disputes, embargoes, shortages of material, acts of God, acts of public enemy, acts of superior governmental authority, weather conditions, riots, rebellions, sabotage, or any circumstances for which it is not responsible or which are not within its control.  In the case that any such circumstance cause the event to be canceled, the Exhibitor waives any claims for damages or compensation.

ASSIGNMENT: Exhibitor shall not assign, sublet or apportion the whole or any part of the space allotted, nor permit any other party to exhibit therein any goods, or advertising matter other than those manufactured, distributed or sold by the Exhibitor in the regular course of his business, nor permit any representative of any firm or company not exhibiting to solicit business or take orders in this space.

DISPUTES: NHFP shall be the final arbiter of disputes between Exhibitors and/or concessionaries. 

SECURITY PERSONNEL will not be on duty.  Neither the sponsors, the employees thereof, nor any member of the W4M  event will be responsible for injury, loss or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever prior, during or subsequent to the period covered by the Exhibit contract, and the Exhibitor on signing this contract expressly releases the NHFP and its employees from, and agrees to indemnify same against any and all claims for such loss, damages or injury.  

RULES: The NHFP shall have full power to interpret or amend these rules.  The NHFP reserves the right to make such rulings as may appear to be in the best interest of the event, and the Exhibitor agrees to abide by such rulings.

BOOTH CONSTRUCTION:   Single booth size will be 10’x10’.  Exhibits shall be constructed and arranged so that they do not obstruct the general view nor hide  other exhibits.  NHFP regulations require that exhibits and exhibit materials exceeding 120” in height be approved by the W4M  event committee.

CARE OF EXHIBIT SPACE:  The NHFP volunteers will sweep and clean the exhibition area, but each Exhibitor must keep spaces clean and in good order.  Each booth must be manned during show hours by at least one person.

COMBUSTIBLE MATERIALS AND FIRE REGULATIONS:  All decorations must be flame proofed to the satisfaction of the Fire Department. No combustible oils or gases can be used as part of an exhibit.

UNOCCUPIED SPACES: If the Exhibitor fails to occupy the space contracted for, or fails to comply in any other respect with the terms of this agreement, the NFHP has the right to use such space in any manner without releasing the Exhibitor from paying the sum agreed upon on this contract.

SERVICES: The W4M  event coordinator will answer questions for exhibitors regarding items or services needed related to exhibiting at the event such as special booth equipment, electricity, carpentry, decorating, sign making, cartage, uncrating, erecting, dismantling or re-crating..

SHIPPING AND STORAGE: Shipping and storage of exhibit materials or products can be discussed with the event coordinator.  There is no storage space available for the event or its exhibitors.

ASSIGNMENT OF EXHIBITION SPACE: Space will be assigned based upon the date of receipt of application along with payment required.  It is the sole discretion of the event committee to assign or determine final decisions on booth assignments.

LOAD-IN OF EXHIBITS: Exhibitors may load-in displays on Saturday 9/30/2023 from 7:00-10:00 AM.

REMOVAL OF EXHIBITS: Exhibits cannot be dismantled until 2:00 PM on 9/30/2023.  All exhibits must be removed by 5:00 PM on 9/30/2023 unless arrangements have been made with the W4M event committee prior to event opening.  Any exhibits not completely dismantled and removed by that time will be removed by an official W4M event volunteer at the prevailing rates and charged to the Exhibitor.

PAYMENT FOR SPACE: The payment schedule is listed on the front side of this application.  Checks should be made payable to New Hope Food Pantry.  In the event of cancellation by an Exhibitor, an assessment to cover services performed and other damage relating to the cancellation shall be as follows: donations received for booth space are donations and monies will not be returned for cancellation under any circumstances.  It is agreed that NHFP reserves the right to reassign cancelled booths.  It does not relieve the canceling show exhibitor from the responsibility of paying. Payment for booth space shall be made in full with application, and said payment shall be considered a Donation.  

 *Online payment is available. Visit our site https://w4m.cbo.io/ and go to the “Buy Tickets” page to order under the “Vendor Booths” section. All major credit cards accepted through our fundraising application, ClickBid. 

BACKGROUND: NHFP refers to the New Hope Presbyterian Church located at 13310 S Black Bob Rd, Olathe, KS  66062, and its food ministry New Hope Food Pantry. The New Hope Presbyterian Church is a tax-exempt charitable organization under Section 501(c)(3) of the Internal Revenue Service.   EIN: 48-0863572

RIGHTS: The rights and privileges granted by New Hope Food Pantry (to be called NHFP or W4M event from hereforth) in this contract are only those stated herein, no part of which shall be sublet or assigned.  Solicitations of NHFP patrons by Exhibitor or agents of Exhibitor deemed objectionable by NHFP may be removed, without liability for damage.

OBSTRUCTIONS: Obstructing of visitors passageways, use of public address systems, recorders, gongs, bells or any other objectionable device or method of attracting attention shall not be permitted.  NHFP shall be the sole authority as to what is objectionable and all such decisions shall be final.

EXHIBITS: Any item or structure placed upon a leased facility or area shall conform and be operated in compliance with requirements of NHFP, public health agencies and all County, State and Federal Laws, rules and regulations. 

FUNCTIONS: It is understood that NHFP is merely performing the function of obtaining a location for and promoting the show.  Neither NHFP, nor any of its agents or employees has made any representations to the Exhibitor beyond those specifically contained in this Agreement.  All activities carried on by the Exhibitor or any other party during the course of the event which are not otherwise restricted by this agreement shall be the sole responsibility of the Exhibitor.

LIABILITY DISCLAIMER AND INDEMNIFICATION COVENANTS: NHFP hereby disclaims any and all liability to Exhibitor for damage of any kind allegedly sustained by the Exhibitor as the direct or proximate consequence of any negligent act or omission on the part of the event.  The W4M event and Exhibitor agree that this disclaimer of liability for negligence shall not be construed as releasing and discharging the event from liability or damage of any kind attributable to a willful, wanton or malicious act of the event intentionally and knowingly perpetrated or omitted with complete indifference to or conscious disregard for the safety, rights or interests of Exhibitor.

FORCE MAJEUR: The NHFP shall not be deemed in violation of this Agreement if it is prevented from performing any of the obligations hereunder by reason of strikes, boycotts, labor disputes, embargoes, shortages of material, acts of God, acts of public enemy, acts of superior governmental authority, weather conditions, riots, rebellions, sabotage, or any circumstances for which it is not responsible or which are not within its control.  In the case that any such circumstance cause the event to be canceled, the Exhibitor waives any claims for damages or compensation.

ASSIGNMENT: Exhibitor shall not assign, sublet or apportion the whole or any part of the space allotted, nor permit any other party to exhibit therein any goods, or advertising matter other than those manufactured, distributed or sold by the Exhibitor in the regular course of his business, nor permit any representative of any firm or company not exhibiting to solicit business or take orders in this space.

DISPUTES: NHFP shall be the final arbiter of disputes between Exhibitors and/or concessionaries. 

SECURITY PERSONNEL will not be on duty.  Neither the sponsors, the employees thereof, nor any member of the W4M  event will be responsible for injury, loss or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever prior, during or subsequent to the period covered by the Exhibit contract, and the Exhibitor on signing this contract expressly releases the NHFP and its employees from, and agrees to indemnify same against any and all claims for such loss, damages or injury.  

RULES: The NHFP shall have full power to interpret or amend these rules.  The NHFP reserves the right to make such rulings as may appear to be in the best interest of the event, and the Exhibitor agrees to abide by such rulings.

BOOTH CONSTRUCTION:   Single booth size will be 10’x10’.  Exhibits shall be constructed and arranged so that they do not obstruct the general view nor hide  other exhibits.  NHFP regulations require that exhibits and exhibit materials exceeding 120” in height be approved by the W4M  event committee.

CARE OF EXHIBIT SPACE:  The NHFP volunteers will sweep and clean the exhibition area, but each Exhibitor must keep spaces clean and in good order.  Each booth must be manned during show hours by at least one person.

COMBUSTIBLE MATERIALS AND FIRE REGULATIONS:  All decorations must be flame proofed to the satisfaction of the Fire Department. No combustible oils or gases can be used as part of an exhibit.

UNOCCUPIED SPACES: If the Exhibitor fails to occupy the space contracted for, or fails to comply in any other respect with the terms of this agreement, the NFHP has the right to use such space in any manner without releasing the Exhibitor from paying the sum agreed upon on this contract.

SERVICES: The W4M  event coordinator will answer questions for exhibitors regarding items or services needed related to exhibiting at the event such as special booth equipment, electricity, carpentry, decorating, sign making, cartage, uncrating, erecting, dismantling or re-crating..

SHIPPING AND STORAGE: Shipping and storage of exhibit materials or products can be discussed with the event coordinator.  There is no storage space available for the event or its exhibitors.

ASSIGNMENT OF EXHIBITION SPACE: Space will be assigned based upon the date of receipt of application along with payment required.  It is the sole discretion of the event committee to assign or determine final decisions on booth assignments.

LOAD-IN OF EXHIBITS: Exhibitors may load-in displays on Saturday 9/30/2023 from 7:00-10:00 AM.

REMOVAL OF EXHIBITS: Exhibits cannot be dismantled until 2:00 PM on 9/30/2023.  All exhibits must be removed by 5:00 PM on 9/30/2023 unless arrangements have been made with the W4M event committee prior to event opening.  Any exhibits not completely dismantled and removed by that time will be removed by an official W4M event volunteer at the prevailing rates and charged to the Exhibitor.

PAYMENT FOR SPACE: The payment schedule is listed on the front side of this application.  Checks should be made payable to New Hope Food Pantry.  In the event of cancellation by an Exhibitor, an assessment to cover services performed and other damage relating to the cancellation shall be as follows: donations received for booth space are donations and monies will not be returned for cancellation under any circumstances.  It is agreed that NHFP reserves the right to reassign cancelled booths.  It does not relieve the canceling show exhibitor from the responsibility of paying. Payment for booth space shall be made in full with application, and said payment shall be considered a Donation.  

 *Online payment is available. Visit our site https://w4m.cbo.io/ and go to the “Buy Tickets” page to order under the “Vendor Booths” section. All major credit cards accepted through our fundraising application, ClickBid. 

BACKGROUND: NHFP refers to the New Hope Presbyterian Church located at 13310 S Black Bob Rd, Olathe, KS  66062, and its food ministry New Hope Food Pantry. The New Hope Presbyterian Church is a tax-exempt charitable organization under Section 501(c)(3) of the Internal Revenue Service.   EIN: 48-0863572

RIGHTS: The rights and privileges granted by New Hope Food Pantry (to be called NHFP or W4M event from hereforth) in this contract are only those stated herein, no part of which shall be sublet or assigned.  Solicitations of NHFP patrons by Exhibitor or agents of Exhibitor deemed objectionable by NHFP may be removed, without liability for damage.

OBSTRUCTIONS: Obstructing of visitors passageways, use of public address systems, recorders, gongs, bells or any other objectionable device or method of attracting attention shall not be permitted.  NHFP shall be the sole authority as to what is objectionable and all such decisions shall be final.

EXHIBITS: Any item or structure placed upon a leased facility or area shall conform and be operated in compliance with requirements of NHFP, public health agencies and all County, State and Federal Laws, rules and regulations. 

FUNCTIONS: It is understood that NHFP is merely performing the function of obtaining a location for and promoting the show.  Neither NHFP, nor any of its agents or employees has made any representations to the Exhibitor beyond those specifically contained in this Agreement.  All activities carried on by the Exhibitor or any other party during the course of the event which are not otherwise restricted by this agreement shall be the sole responsibility of the Exhibitor.

LIABILITY DISCLAIMER AND INDEMNIFICATION COVENANTS: NHFP hereby disclaims any and all liability to Exhibitor for damage of any kind allegedly sustained by the Exhibitor as the direct or proximate consequence of any negligent act or omission on the part of the event.  The W4M event and Exhibitor agree that this disclaimer of liability for negligence shall not be construed as releasing and discharging the event from liability or damage of any kind attributable to a willful, wanton or malicious act of the event intentionally and knowingly perpetrated or omitted with complete indifference to or conscious disregard for the safety, rights or interests of Exhibitor.

FORCE MAJEUR: The NHFP shall not be deemed in violation of this Agreement if it is prevented from performing any of the obligations hereunder by reason of strikes, boycotts, labor disputes, embargoes, shortages of material, acts of God, acts of public enemy, acts of superior governmental authority, weather conditions, riots, rebellions, sabotage, or any circumstances for which it is not responsible or which are not within its control.  In the case that any such circumstance cause the event to be canceled, the Exhibitor waives any claims for damages or compensation.

ASSIGNMENT: Exhibitor shall not assign, sublet or apportion the whole or any part of the space allotted, nor permit any other party to exhibit therein any goods, or advertising matter other than those manufactured, distributed or sold by the Exhibitor in the regular course of his business, nor permit any representative of any firm or company not exhibiting to solicit business or take orders in this space.

DISPUTES: NHFP shall be the final arbiter of disputes between Exhibitors and/or concessionaries. 

SECURITY PERSONNEL will not be on duty.  Neither the sponsors, the employees thereof, nor any member of the W4M  event will be responsible for injury, loss or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever prior, during or subsequent to the period covered by the Exhibit contract, and the Exhibitor on signing this contract expressly releases the NHFP and its employees from, and agrees to indemnify same against any and all claims for such loss, damages or injury.  

RULES: The NHFP shall have full power to interpret or amend these rules.  The NHFP reserves the right to make such rulings as may appear to be in the best interest of the event, and the Exhibitor agrees to abide by such rulings.

BOOTH CONSTRUCTION:   Single booth size will be 10’x10’.  Exhibits shall be constructed and arranged so that they do not obstruct the general view nor hide  other exhibits.  NHFP regulations require that exhibits and exhibit materials exceeding 120” in height be approved by the W4M  event committee.

CARE OF EXHIBIT SPACE:  The NHFP volunteers will sweep and clean the exhibition area, but each Exhibitor must keep spaces clean and in good order.  Each booth must be manned during show hours by at least one person.

COMBUSTIBLE MATERIALS AND FIRE REGULATIONS:  All decorations must be flame proofed to the satisfaction of the Fire Department. No combustible oils or gases can be used as part of an exhibit.

UNOCCUPIED SPACES: If the Exhibitor fails to occupy the space contracted for, or fails to comply in any other respect with the terms of this agreement, the NFHP has the right to use such space in any manner without releasing the Exhibitor from paying the sum agreed upon on this contract.

SERVICES: The W4M  event coordinator will answer questions for exhibitors regarding items or services needed related to exhibiting at the event such as special booth equipment, electricity, carpentry, decorating, sign making, cartage, uncrating, erecting, dismantling or re-crating..

SHIPPING AND STORAGE: Shipping and storage of exhibit materials or products can be discussed with the event coordinator.  There is no storage space available for the event or its exhibitors.

ASSIGNMENT OF EXHIBITION SPACE: Space will be assigned based upon the date of receipt of application along with payment required.  It is the sole discretion of the event committee to assign or determine final decisions on booth assignments.

LOAD-IN OF EXHIBITS: Exhibitors may load-in displays on Saturday 9/30/2023 from 7:00-10:00 AM.

REMOVAL OF EXHIBITS: Exhibits cannot be dismantled until 7:00 PM on 9/30/2023.  All exhibits must be removed by 9:00 PM on 9/30/2023 unless arrangements have been made with the W4M event committee prior to event opening.  Any exhibits not completely dismantled and removed by that time will be removed by an official W4M event volunteer at the prevailing rates and charged to the Exhibitor.

PAYMENT FOR SPACE: The payment schedule is listed on the front side of this application.  Checks should be made payable to New Hope Food Pantry.  In the event of cancellation by an Exhibitor, an assessment to cover services performed and other damage relating to the cancellation shall be as follows: donations received for booth space are donations and monies will not be returned for cancellation under any circumstances.  It is agreed that NHFP reserves the right to reassign cancelled booths.  It does not relieve the canceling show exhibitor from the responsibility of paying. Payment for booth space shall be made in full with application, and said payment shall be considered a Donation.  

 *Online payment is available. Visit our site https://w4m.cbo.io/ and go to the “Buy Tickets” page to order under the “Vendor Booths” section. All major credit cards accepted through our fundraising application, ClickBid.